procurement,storageanddistributionprocedures

Correct inventory management in a hotel establishment is essential for its proper functioning.

The process, which goes from forecasting a need until the product is stored and ready for use, must follow clear administrative phases to ensure that the necessary components are never missing and that the process is efficient and controlled.

Forecasting and Procurement Planning Phase

The procurement cycle begins with forecasting. The staff of each department, in this case the housekeeper of the floor area, must anticipate the materials that will be needed for the performance of the team's functions.

To do this, a "Supply Forecast" document is used, which details the product, the quantity, the date of the order and the person who placed it, thus avoiding duplications.

The next phase is procurement planning, which consists of completing the necessary documents to maintain a more accurate control of stock.

A "Purchase Planning" form indicates the order date for each product and the approximate date of its receipt.

Request, Receipt and Quality Control of Goods

Once planned, the administrative contracting procedure begins and the request for materials is formalized by the department.

The moment of receipt of the goods is a critical control point. When an order arrives, it must be recorded, the merchandise must be meticulously checked, and quality control must be carried out.

A "Materials Receipt" sheet is used to record the description of the product received, the quantity, the date of receipt, and the person who verified it.

This step is essential to ensure that what is received matches what was ordered and meets quality standards.

Storage and Real-Time Stock Control

After passing through receiving control, it is time for storage, which consists of storing each item in its corresponding place.

In the accommodation area, these products are usually stored in the office on the different floors of the accommodation.

To maintain rigorous control of the distribution and use of this stock, a perpetual inventory system is used.

For each item, a "Physical Stock Control" sheet is created where all entries and exits of that product are recorded. particular.

This record includes the product, the office where it is located, the quantity, the entry date, and the exit date.

In this way, it is possible to know the actual stock of each product at all times, facilitating management and replenishment.

Summary

The procurement cycle begins with forecasting and planning. The housekeeper anticipates the team's needs and uses formal documents to plan purchases and their receipt dates.

Once planned, the material request is formalized. Receiving the goods is a critical control point where the order is meticulously reviewed and its quality verified.

After receiving, the goods are stored in their corresponding place. A perpetual inventory is used, with cards that record entries and exits to control the actual stock.