Most common errors during meetings

Avoiding distractions during online meetings is crucial to increasing participant productivity. When members are distracted by other stimuli, they are less likely to fully engage in the discussion and contribute relevant ideas.

To minimize these distractions, it is advisable to implement strategies such as creating a noise-free environment, which creates a conducive environment for participants to fully concentrate.

Distraction-free environment: To create a distraction-free environment during online meetings, we recommend following these suggestions:

• Find a calm and quiet place that will help you stay focused and hear other participants clearly. Avoiding noisy areas or areas with many interruptions will make it easier to follow the discussion.

• Communicate to people nearby that you are in a meeting, this will help set boundaries and avoid unnecessary interruptions. Closing doors will reduce the possibility of visual and auditory distractions that can affect both your concentration and that of other participants.

• Turning off notifications and silencing your cell phone or other electronic devices are important actions. By doing so, you ensure that there are no interruptions caused by calls, messages or notifications that can distract or disrupt you.

• Make sure you have a stable Internet connection. An unstable or slow connection can cause interruptions in the audio or video transmission, which can not only distract you, but also affect the fluid communication between participants.

• It is essential to establish a defined schedule and respect the established times during a meeting to prevent it from going longer than necessary. Meetings that run unnecessarily long can generate a sense of frustration and burnout among participants.

Set boundaries: Setting boundaries and defining clear expectations in online meetings is essential to avoid distractions and ensure effective communication. Each of these points will be discussed in detail below:

• It is critical to clearly communicate meeting expectations, such as timeliness, active participation and mutual respect. By emphasizing the importance of being on time, the likelihood of disruptions caused by delays is reduced. Similarly, by setting the expectation of active participation, attendees are encouraged to share their opinions and ask questions during the meeting.

• Keeping the focus on the central topic of the meeting ensures efficient use of time and prevents par