Contractual and Legal Formalization

The employment contract and the offer application form

The formalization of the employment relationship requires absolute administrative and legal rigor to protect both parties.

The employment contract must be a clear document that specifies the position, salary, working hours and confidentiality or permanence clauses.

A vitally important instrument mentioned in professional practice is the Offer Request Form; this document, signed by the applicant, serves as legal evidence that the individual enters into the employment relationship voluntarily and not under duress.

In addition, at this stage, the background and evidentiary documentation provided in the selection process are reviewed to ensure the transparency of the entry.

The organizational psychologist must ensure that this process is ethical and respects the privacy of the individual.

Legal rights and duties of the applicant

It is a moral and legal obligation to inform the employee in detail about the legal framework governing his or her employment.

This includes explaining his or her duties, such as compliance with working hours and respect for internal regulations, but also his or her fundamental rights: social security, economic benefits, vacations and decent working conditions.

If there is a collective bargaining agreement, the employee should be given a copy of it so that he/she is aware of its additional benefits.

Transparency in personnel administration from the moment of entry prevents future conflicts and establishes a basis of mutual trust.

Full knowledge of the law is not only an administrative protection, but a factor that dignifies the employee in his or her new environment.

Summary

Formalization requires absolute administrative rigor to legally protect both parties, clearly specifying the position, salary, working hours and confidentiality clauses necessary for the relationship.

It is a legal obligation to inform the employee in detail about his or her fundamental rights, including social security, benefits and vacations, guaranteeing a dignified and transparent work environment from the moment of entry.

Full knowledge of the law by the organizational psychologist dignifies the employee and protects the institution from future conflicts. Ethical management ensures mutual respect and privacy.